How much does event management software cost?
The price of event management software ranges from free (with per-ticket fees) to fixed monthly subscriptions. The choice depends on how often you run events and how many attendees you expect. Below are the typical options and what you get for them.
Short answer
- Free platforms charge a 2–5% commission per ticket sold plus a payment processing fee.
- With 4myevents the subscription starts at €1 a month, with unlimited events and no per-ticket commission.
- A spreadsheet is free but costs dozens of hours per event in manual work.
- A subscription is worth it if you run more than 2–3 events a year or have over 100 attendees.
- 4myevents includes registrations, ticket types, one-click check-in and reports with no per-ticket fee.
Comparison: options on the market
Pricing models for event management software
| Option | Typical cost | Best for |
|---|---|---|
| Spreadsheet (DIY) | Free | 1–2 small events per year, under 30 attendees |
| Per-ticket commission platform | 2–5% per ticket + ~1.5% payment processing | Occasional events with public ticket sales |
| Monthly subscription (e.g. 4myevents) | From €1 a month, with no per-ticket commission | Organisers running more than 3 events per year |
Practical example
Example: a company running 6 conferences a year with 200 attendees each. At a €50 ticket, a 3% commission means €300 per event, i.e. €1,800 a year. With 4myevents you pay a monthly subscription from €1 instead, however many tickets you sell — the cost does not grow with the event, so the saving grows with every ticket sold.
Common mistakes
- Choosing the free platform and ignoring commissions that stack up at scale.
- Staying on spreadsheets and losing dozens of hours to manual updates per event.
- Paying an enterprise plan for just 1–2 small events a year.
How 4myevents helps
- A monthly subscription with no per-ticket commission — you save at volume.
- Registrations, ticket types, one-click check-in and reports included in a single plan.
- You migrate from spreadsheet to platform in a few hours, with no technical training.